The Importance of Assigning Tables at Your Wedding: How to Incorporate Your Style

Brittany Little
May 22
3 min read

Updated: Jul 2

Why Assigning Tables Matters

Whether you're having 50 guests or 250, assigning tables is essential for a smooth transition from your wedding cocktail hour to the reception. This practice alleviates the stress of guests hurrying to secure a table or seat. Plus, it allows your caterer to plan out place setting items in advance. Our venue team can then set up the exact number of tables and chairs to match your plans. Everything just makes sense! 🥰

Incorporating Your Theme into Seating Arrangements

Now that we understand the importance of assigned seating, how can you incorporate your wedding colors, theme, or vibe into your seating chart or escort name cards? We got you covered! Below are some creative examples of unique displays:

1. Name Cards

Classic tented name cards with the assigned table number work well. Arrange them on a table for easy access.

Want to stand out? If your wedding is at The Booking House, consider taking your name cards and asking your coordinator to adhere them to our galvanized metal wall in the Station Room with a small magnet! This is a fun twist that will impress your guests.

2. Seating Charts

Create a poster board-sized chart that lists your guests' names alongside their corresponding table numbers.

Elevate your game! Hire a signage vendor or calligrapher to create a custom piece. Options include a large mirror, free-standing blocks, candles, and vases. You can also have a greenery backdrop with table numbers and names handwritten on frames or a colorful partition backdrop to enhance your decor! It’s a win-win when you combine function and aesthetics. Want to create your dream signs? Hit up our girl, Morgan with *The Morgan Made Wedding Shop to get started

3. DIY Projects

If you enjoy crafts, gather a variety of mismatched or various-sized picture frames. Print out your guest lists on nice paper and display the frames on a table. This DIY project adds a personal touch to your wedding decor.

4. Tying in Favors

You can order individual name cards that include table numbers, then tie or glue them to your wedding favors! Some creative favors include keepsake sports game tickets, mini hot sauce bottles, bookmarks, custom bottle openers, or even mini succulents. This personalizes your decor and connects it to your story as a couple.

5. Pro Tips for Easy Navigation

Make sure your name cards are arranged in alphabetical order for easy name finding! If you have multiple meal choices, color-code or use symbols on your name cards. This will help your catering staff deliver the right meals to guests without confusion.

Visual Inspiration

Wondering what these ideas look like in real life? Scroll through the images below to see these creative seating arrangement ideas from real weddings held at The Booking House. This will help spark ideas for your own big day! Happy wedding planning! 💍